Finance and Administration

About Finance and Administration

The Finance and Administration Department provides the financial, administrative and operational support necessary for the effective functioning of the Parliament of The Bahamas.

The Department plays an important role in ensuring that parliamentary resources are managed responsibly, efficiently and in accordance with applicable laws, policies, regulations and established financial procedures.

Working closely with the Parliamentary Service Commission, the Clerk of Parliament, parliamentary departments and staff, Finance and Administration supports the day-to-day operations of Parliament by coordinating financial management, budgeting, procurement, administrative services, asset management and other institutional support functions.

Through sound financial stewardship and effective administration, the Department contributes to a professional, accountable and well-organized Parliamentary Service that is able to effectively support Members of Parliament, Senators, parliamentary staff and the wider public.

The Department is committed to maintaining high standards of integrity, accountability, efficiency, confidentiality and service in the management of Parliament’s financial and administrative affairs.

What We Do

Financial Management

Responsible for supporting the planning, monitoring, recording and reporting of Parliament’s financial activities.

Budget Planning & Monitoring

Supports the preparation and monitoring of parliamentary budgets and assists management in ensuring that expenditure remains aligned with approved allocations and institutional priorities.

Procurement & Purchasing

Coordinates procurement and purchasing activities in accordance with applicable government policies, procedures and requirements.

Accounts & Payments

Processes financial transactions, invoices, payments and other accounting-related activities while maintaining appropriate financial records.

Administrative Services

Provides administrative support necessary for the efficient operation of parliamentary offices, departments and facilities.

Asset & Inventory Management

Supports the proper recording, safeguarding, maintenance and management of parliamentary assets, equipment and supplies.

Human Resource & Staff Support

Works with the appropriate administrative and human-resource functions to support staffing, employee records, personnel administration and staff-related services.

Operational Support

Provides administrative coordination and support for the facilities, services and resources required for Parliament’s daily operations.

Our Mandate

The Finance and Administration Department’s mandate is to provide effective financial and administrative support to the Parliament of The Bahamas while promoting responsible stewardship of public resources.

The Department seeks to:

• Support Parliament in the effective management of its financial resources.
• Assist with the preparation, implementation and monitoring of approved budgets.
• Maintain accurate and reliable financial and administrative records.
• Promote compliance with applicable financial policies, legislation, regulations and procedures.
• Facilitate transparent and accountable procurement practices.
• Support timely processing of authorized payments and financial transactions.
• Safeguard parliamentary assets, equipment, supplies and other resources.
• Provide effective administrative services to parliamentary departments and staff.
• Support the efficient operation and maintenance of parliamentary facilities and resources.
• Provide management with accurate financial and administrative information for informed decision-making.
• Promote efficiency, accountability, integrity and value for money throughout the Parliamentary Service.

Accountability & Financial Stewardship

The responsible management of public resources is an important component of effective parliamentary administration.

The Finance and Administration Department supports the principles of:

Accountability
Ensuring that financial and administrative activities are properly documented and subject to appropriate oversight.

Transparency
Promoting clear and accessible processes for financial and administrative activities, subject to applicable confidentiality and legal requirements.

Integrity
Maintaining professional and ethical standards in the management of parliamentary resources.

Efficiency
Seeking to ensure that financial and administrative resources are used effectively to support Parliament’s mandate.

Compliance
Supporting adherence to applicable laws, regulations, financial instructions, policies and procedures.

Value for Money
Promoting responsible purchasing and resource management while considering quality, cost and operational requirements.